Administration and Operations Manager (m/f/d)

Guerrilla Foundation is looking for an Administration and Operations Manager (part-time 20-25hrs/week)
Deadline: until position is filled
Starting date: between Jan.-March 2025

We are a radical philanthropic organisation and funder of European activist and grassroots social movements based in Berlin, Germany, founded in 2016. This year, we will channel about 1.4 Million EUR into the European activist ecosystem.

To do this successfully and within the limits of German charity law, we need strong yet flexible internal financial and administrative processes that support our European activities and virtual team. We are looking for an Admin and Operations Manager with min. 5 years experience in all matters of non-profit administration within the German administrative context.

Because the job requires extensive communication in German, we need to exclusively invite people with native-level German skills who are also fluent in English (our work language) to apply. Ideally, you've got extensive experience with German bureaucracy and aren't afraid of the likes of Betriebsprüfung and Gemeinnützigkeitsprüfung durch das Finanzamt.

We are a virtual team used to asynchronous collaboration and are looking for someone who really likes to work virtually and independently with very little supervision. Some of us work from a co-working space in Berlin Neukölln where you could join us (not a requirement).

What’s the work like?

Grant administration and transfers
Ensure legal compliance with German charitability law
Administration of incoming invoices and reimbursements
Administration of funding agreements and incoming funding from our Funders Circle
Accounting & financial reporting: monthly invoice & receipt management (using DATEV), accounting and budget controlling, support the accountant in the production of annual financial reports
Main point of contact for German finance authorities, production of the annual activities report (Tätigkeitsbericht), handling potential audits by the finance office
Salary administration, contact point for our payroll accountant
Contact point for team on HR matters (e.g. maternity leave, contracting new employees, retirement plans, ...) and responsible for legal compliance & implementation of HR policies
Travel & location booking for conferences, events, team & annual retreats, event management
Documentation, streamlining and updating of internal admin processes and workflows
Participation in onboarding new organisation members
Participation in our decentralised sociocratic internal governance

Skills & experience required:

High attention to detail
Ability to handle various priorities and deadlines without dropping the ball
Well-organised self motivator who highly values the chance to work independently
Excellent communication skills, fluency in German and English
Financial management skills & Excel proficiency
Ability to (quickly learn how to) use various softwares & virtual communication tools (Zoom, Slack, Notion, Drive/Cloud & shared documents, Conceptboard, our internal grant management software, Open Collective) and willingness to communicate on Signal, What’s App, Telegram to stay connected with the team and your stakeholders
Min. 5 years of relevant professional experience in comparable relevant tasks in a German non-profit/foundation context

Nice to have:

Experience with working in a sociocratic organisation
Specific issue- and regional experience with European grassroots movements (while not necessary for the job) will be a massive plus in understanding and relating to our work
Legal background/deeper experience with German charitability law
Additional language skills beyond German and English
Experience working with DATEV

What you'll get:

The chance to join our awesome virtual team for some values-aligned work
Ability to work flexibly and self-directed from anywhere
Supportive team that'll welcome you as the whole person you are and will want to hang out with you
Opportunity to participate in our online activist community events and to learn about the field of radical social justice philanthropy
Employment and fair compensation in accordance with age, experience and personal circumstances between 40-50k/annually for 25hrs/week
1 year contract with perspective to be turned into indefinite employment after probation year

We are looking to build a diverse team that is reflective of the communities we work with, and we are actively seeking applications from those who are marginalized and underrepresented.
We are committed to providing reasonable accommodations to applicants and colleagues with disabilities as well as necessary provisions to ensure hiring equity, including during the application process.

Please direct your application (motivation letter and CV), to hello@guerrillafoundation.org with ‘Application Admin & Operations Manager’ in the subject.